Accounts Payable Specialist, Coral Hospitality, Naples, FL

Naples, FL

Coral Hospitality, one of the top property management companies in the hospitality industry, is currently searching for an extraordinary Staff Accountant for our corporate office located in Naples, Florida!  

Position Summary: 

We are looking for a hands-on Staff Accountant with HOA, Hotel, and Golf Club experience, especially in dealing with multiple clients/locations.  This position will work for a centralized accounting environment wearing many hats and requires prior experience in:

  • Accounts Receivables
  • Accounts Payables
  • Coordinating financial statement preparation for daily, weekly, monthly and annual reports
  • Budget preparation
  • Payroll processing

The Staff Accountant reports to the Regional Controllers and is responsible for providing financial and administrative services.

Position Responsibilities:

  • Compiles and sorts documents, such as invoices and checks, substantiating business transactions
  • Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases
  • Audits invoices against purchase orders, researches discrepancies, and approves for payment
  • Investigates problems that vendors or purchasing agents have with obtaining payment for bills
  • Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items
  • Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy
  • Reconciles general ledger accounts with various registers
  • Monitors accounts payable and receivable to ensure that payments are up to date
  • Reconciles report discrepancies and problems
  • Codes data for input to financial data processing system according to company procedures
  • Reviews, balances, and interprets computer reports, and makes corrections
  • Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services
  • Review time sheets according to procedures to determine actual hours worked, differential rates and hours to be charged to another department; resolve discrepancies with respective manager. Resubmit corrections to respective manager
  • Review overtime charges and ensure proper authorization forms are complete; resolve discrepancies with respective manager
  • Review amount of tips claimed by tipped employees and input into payroll program at end of each pay period
  • Reconcile tip distribution reports and transfer information to respective departmental worksheet.  Input the amount with corresponding code into each employee's record
  • Input time card and salary non-exempt time sheets hours into payroll program.  Print report, review for accuracy and submit to the Company’s payroll provider in a timely manner
  • Review final payroll reports for accuracy
  • Input payroll information into payroll journal for G/L posting
  • Distribute paychecks with signature lists.  Ensure security of all checks
  • Process paycheck adjustments after reconciling discrepancy and post adjustment in payroll system using designated code. 
  • Print/scan, make copies and distribute all payroll reports as directed
  • Maintain confidentiality of all information regarding financial and payroll records

Education and/or Experience: Bachelor’s degree in accounting or related field or two to four (2-4) years related accounting or finance experience and/or training; or equivalent combination of education and experience.  Other required areas of knowledge include:

  • Knowledge of accounts payable, accounts receivable and maintaining general ledgers
  • Ability to maintain a high level of accuracy in preparing and entering financial information
  • Ability to maintain confidentiality concerning financial files
  • Knowledge of bookkeeping, accounting and finance

Computer Skills:  Must be proficient in Microsoft Office Products such as Outlook, Word, and Excel.  Experience in Maestro PMS a plus.  Must know how to perform research using the Internet. 

Job salary and benefits:

  • Working days Monday thru Friday, may include occasional weekends
  • Normal work shifts: 8am to 5pm, but can vary depending on company’s needs
  • The hours for this role are Full-time, Permanent
  • Hourly "Non-Exempt" position, eligible for overtime
  • Leave benefits include Paid holidays, Vacation, and Sick
  • Insurance benefits include Medical, Dental, Health, Life, Disability, Health savings and Vision

Coral Hospitality is an equal opportunity employer, committed to hiring a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender (including pregnancy), age, religion, disability, sexual orientation, or veteran status, or any other status or characteristic protected by law.

Pre-employment background screening will be conducted. DFWP/EEO/AA/Minorities/Females/Disabled/Veterans